MacRoberts LLP, having its registered office at Excel House, Semple Street, Edinburgh, EH3 8BL (Registered Number: SO301699) (“we”, ”our”, “us”). We respect your privacy (“you”) and we recognise the need for appropriate protections and management of your personal information.
When we, and our service providers, collect and use your personal information we are the data controller for the purpose of Data Protection Legislation (defined below).
We have prepared this Privacy Notice to assist you in understanding what information we collect about you when you apply for a job with us and how that information is used by us and by third parties as part of the recruitment process.
If you are successful and we offer you a position, we will provide you with a further privacy notice to explain how we use your personal data during your employment with us.
Criminal convictions data means data relating to the alleged commission of offences; or proceedings for an offence committed or alleged to have been committed or the disposal of such proceedings, including sentencing.
When we refer to Data Protection Legislation we mean the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR); and any legislation implemented by the UK to give effect to the derogations permitted under the GDPR.
Personal information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number, email address, etc., and also online identifiers and location data such as IP addresses and mobile device IDs.
Special category data means personal information revealing your racial or ethnic origin; political opinions; religious or philosophical beliefs; or trade union membership; genetic data; biometric data; data related to your health or data concerning your sex life or sexual orientation; and criminal convictions or involvement in criminal proceedings.
A data controller is someone who decides why personal data is to be collected and how it will be used and treated.
If you have any questions regarding the Recruitment Privacy Notice you can contact us at: email@example.com.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
We may be required to update this privacy notice from time to time. Any changes we may make to our privacy notice in the future will be notified to you if they affect you.
We collect personal information about candidates from the following sources:
We contract with third party service providers and suppliers to deliver certain services. Our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
The following third parties may have access to your personal information for the purposes noted below:
Our service providers change from time to time and we will inform you if this is the case. We will not sell, trade or lease your personal information to others.
The data that we collect from you will usually be stored inside the UK or the European Economic Area (EEA).
However, if you live or work outside of the UK or the EEA, we may need to transfer your personal data outside of the UK or the EEA to correspond with you.
We also may transfer data outside the UK or the EEA where our, service providers host, process, or store data outside the UK or the EEA. Where we do this, we will ensure that the transfer is to a country covered by a decision of the European Commission or is otherwise made in circumstances where we have put appropriate safeguards are in place to protect your data in accordance with the Data Protection Law.
You can exercise your rights by contacting us at firstname.lastname@example.org.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Further details about your rights can be found on the ICO’s website at https://ico.org.uk/.
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